Jobsite Material Coordinator

Job Summary

The Jobsite Material Coordinator is responsible for coordinating material handling, inventory management, and job site logistics to ensure timely, accurate, and efficient operations across branch and customer locations. This role supports the day-to-day operations at the customer jobsite by providing support and coordination of material and services to meet the customer’s needs. Provides material coordination and delivery communications with Border States warehouse, drivers, and contractors. This role combines logistics coordination with strong customer communication and support, ensuring materials and inventory programs meet both internal performance goals and customer expectations. The position requires strong organizational skills, attention to detail, and a proactive, service-focused approach to problem solving and collaboration.
 

Responsibilities

Essential Functions

• Coordinates material deliveries, shipments, and transfers to customer sites and branch locations, ensuring accuracy, timeliness, and compliance with company standards and safety regulations.
• Receives incoming freight and checks material for damage or shortages.
• Collaborates with others to ensure material is prepared, staged or kitted for construction activities.
• Leads the setup, coordination, and ongoing management of Vendor Managed Inventory (VMI) programs, including warehouses, job boxes, trailers, containers and vending solutions.
• Partners with customers and branch personnel on all additions, changes, and deletions to inventory; ensure clear communication and follow-through during implementation and maintenance.
• Maintains appropriate minimum and maximum inventory levels to meet customer demand while optimizing stock efficiency.
• Maintains project schedule with up-to-date inventory information.
• Manages field material requests and tracks back-ordered items.
• Receives, inspects, prepares, and stages material for delivery or installation; performs order picking, restocking, and returns processing, as needed, at site
• Monitors and evaluates VMI and logistics performance metrics to ensure service quality and alignment with customer goals.
• Operates and maintains warehouse and material handling equipment and vehicles safely and in compliance with company and government standards.
• Performs SAP or equivalent system functions to track inventory, process orders, and ensures accurate documentation of warehouse and delivery activities.
• Coordinates inventory control activities, including cycle counts, reconciliations, and adjustments.
• Maintains a high level of communication and teamwork.
• Participates in safety meetings and complete all required safety and customer training courses.
• Assists in planning and coordinating inbound and outbound shipments to align with project schedules.
• Consistently provides responsive, quality service to customers.

Non-essential Functions    

• Serves as a backup for warehouse and logistics functions when needed.
• Perform additional duties or special projects assigned.

Qualifications

• Prefer a minimum of a two-year business/trade degree or equivalent in work experience. 
• Prior construction experience including large equipment or forklift operation is required. 
• Good knowledge of electrical products/systems is preferred. 
• Minimum of 21 years of age is required. 
• A valid Class A CDL driver’s license for the state of residence along with a current medical certification is a PLUS. 
• Ability to read, write and speak in English required.  
• Ability to use handheld technology.
• Working knowledge of PC for Windows, Internet, Email and SAP software is a plus. 
• Must have heavy material lifting experience.
• Knowledge will include personal protective equipment, equipment inspection, hazard assessment, slings and hitches, hand signals, load charts and angles. 
• Knowledge of securing all loads to flatbed trailers is a plus.

Skills and Abilities

• Technical ability to understand electrical systems and product applications. 
• Excellent interpersonal communication skills (reading, writing and speaking English) 
• Ability to effectively plan and organize. 
• Excellent customer service skills include being competent, accurate, responsive and engaged.
• Ability to be experienced, safe, and efficient operators of large material handling equipment.
   

Physical Requirements

Lift and carry requirements (weight and frequency):
Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100%

• Lift from Floor to Waist:
  • < than 10 lbs. - Occasionally
  • 10 to 25 lbs. - Occasionally
  • 26 to 50 lbs. - Occasionally
  • 51 to 75 lbs. - Occasionally
  • 76 to 100 lbs. - Occasionally
  • 101 + lbs. - Occasionally
• Above Waist Lift:
  • < than 10 lbs. - Occasionally
  • 10 to 25 lbs. - Occasionally
  • 26 to 50 lbs. - Occasionally
  • 51 to 75 lbs. - Occasionally
  • 76 to 100 lbs. - Occasionally
  • 101+ lbs. - Not at all
• Unilateral Carry:
  • < than 10 lbs. - Occasionally
  • 10 to 25 lbs. - Occasionally
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 76 to 100 lbs. - Not at all
  • 101+ lbs. - Not at all
• Bilateral Carry:
  • < than 10 lbs. - Occasionally
  • 10 to 25 lbs. - Occasionally
  • 26 to 50 lbs. - Occasionally
  • 51 to 75 lbs. - Occasionally
  • 76 to 100 lbs. - Not at all
  • 101+ lbs. - Not at all

Physical Activity

Frequency at which you would do the following in a typical day:

• Sitting (a continuous period of being seated) - Frequently
• Standing (for sustained periods of time) - Frequently
• Walking (moving about on foot to accomplish tasks) - Frequently
• Bending/Stooping (downward and forward) - Occasionally
• Crawling (moving about on hands and knees or hands and feet) - Not at all
• Climbing/Walking Stairs (ascending or descending) - Occasionally
• Reaching (extending arms in any direction) - Continuously
• Crouching/Squatting (bending the body downward and forward by bending leg and spine) - Occasionally
• Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally
• Balancing (maintaining body equilibrium to prevent falling) - Frequently
• Repetitive Motion (substantial movement (motions) of the wrists, hands, and/or fingers) - Occasionally
• Trunk Rotation (movement in any direction, whether standing or sitting, with at least one foot stationary and in contact with the floor) - Occasionally
• Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally
• Handling (applying pressure to an object with the fingers and palm) - Continuously
• Fingering (picking, pinching, typing; working primarily with fingers and not whole hand) - Frequently
• Talking (expressing or exchanging ideas by means of the spoken word) - Frequently
• Driving (the control and operation of a fork lift) - Frequently
• Desk Work (tasks generally performed at a desk, including use of a computer, printer, fax machine, telephone and other office equipment) - Occasionally
• Use of tools (safely operate equipment needed for receiving, conveying, stocking, packaging, and shipping parts) - Frequently
• Hearing (perceiving the nature of sounds at normal speaking levels) - Continuously
• Exposure (to adverse weather & temperature conditions) - Frequently
• Travel (travel needed to perform job duties) - Frequently

Additional Information

This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer’s discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.