Sr Event Specialist

Job Summary

The Senior Event Specialist helps plan and execute a wide range of events for Border States, including industry, customer, vendor and internal events. This role will be a part of our Events Team, collaborating closely with internal stakeholders across the organization to translate event vision and objectives into best-in-class attendee experiences. This role ensures our brand experience is upheld and consistent across their managed events and takes direction from the Event Manager on project ownership and coordination.

Responsibilities

Essential Functions

• Plans and facilitates logistics and overall experience for Border States large-scale events, including researching and securing venues, contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, décor and marketing materials.
• Creates and implements best practice checklists and kits for various event types to drive scalability and consistency for event execution.
• Collaborates with cross-functional teams (marketing, field enablement, sales, HR, creative services) to ensure and deliver a cohesive pre-event, at-event, and post-event tactics.
• Maintains event calendar ensuring visibility into managed Border States events.
• Advocates for best-in-class attendee experience; guiding participating employee-owners on event best practices, service standards and delivery of personal experiences.
• Facilitates event communication – both internal and customer-facing, pre- and post-communications.
• Partners with Marketing on lead capture capabilities for customer events.
• Ensures brand experience is upheld and consistent across Border States events, including promotion, display and on-site presence.
• Responsible for maintenance/shipping and tracking of event assets (tablecloths, displays, banners, etc.).
• Builds and nurtures relationships with vendors, venues, and other industry contacts.
• Remains current with trends in event planning, design, and production.

Non-essential Functions

• Travel to event locations.
• Other duties as assigned by supervisor or other designate.

Qualifications

• Bachelor’s degree in PR, marketing, hospitality management or related field or equivalent work experience.
• 3+ years of experience in event management.
• Skilled in project management. 
• Knowledge of KPIs and marketing techniques for event management
• Strong working knowledge in Microsoft Office (Excel, Word, Outlook and PowerPoint). 
• Cvent Event Management software experience a plus.
• Adobe Creative Suite (InDesign, Photoshop, Illustrator, Acrobat) and other graphic software a plus. 
• Web design, HTML, CSS, Premiere, Flash skills a plus.

Skills and Abilities

• Ability to work effectively in a fast-paced environment and maintain an upbeat and positive attitude under pressure.
• Strong project management and organizational skills from conception following through to execution.
• Willingness to speak up and take risks, challenge the current state and learn from both success and failure. 
• Strong analytical and communication skills.
• Ability to prioritize, multitask and work with minimal supervision.
• Attention to detail.
• Outstanding communication and negotiation ability
• Risk management experience.
• Excellent customer service skills include being competent, accurate, responsive, and engaged.

Physical Requirements

Frequency at which you would carry/lift in a typical day:
Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100%

• Lift from Waist:
  • < than 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100+ lbs. - Not at all
• Lift from Floor:
  • < than 10 lbs. - Frequently
  • 10 to 25 lbs. - Frequently
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100+ lbs. - Not at all
• Carried for Distance:
  • < than 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100+ lbs. - Not at all

Physical Activity

Frequency at which you would do the following in a typical day:

• Sitting (a continuous period of being seated) - Continuously
• Standing (for sustained periods of time) - Frequently
• Walking (moving about on foot to accomplish tasks) - Frequently
• Bending/stooping (downward and forward) - Occasionally
• Crawling (moving about on hands and knees or hands and feet) - Not at all
• Climbing/Walking Stairs (ascending or descending) - Frequently
• Reaching (extending arms in any direction) - Frequently
• Crouching/squatting (bending the body downward and forward by bending leg and spine) - Occasionally
• Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally
• Balancing (maintaining body equilibrium to prevent falling) - Occasionally
• Repetitive motion (substantial movement (motions) or the wrists, hands, and/or fingers) - Continuously
• Pivoting (movement in any direction with one foot, keeping the other in contact with the floor) - Occasionally
• Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally
• Grasping (Applying pressure to an object with the fingers and palm) - Continuously
• Fingering (picking, pinching, typing; working with primarily fingers and not whole hand) - Continuously
• Talking (expressing or exchanging ideas by means of the spoken word) - Frequently
• Driving (the control and operation of a motor vehicle) - Occasionally
• Desk work (work usually performed at a desk) - Continuously
• Use of a computer - Continuously
• Use of a telephone - Frequently
• Hearing (Perceiving the nature of sounds at normal speaking levels) - Continuously
• Exposure (to adverse weather & temperature conditions) - Not at all
• Travel (travel needed to perform job duties) - Frequently

Additional Information

This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer’s discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.